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PROJECT CHARTER DEVEOPMENT

  1. Create each section of a charter for a sample project using given project information provided below.
  2. Constructing the project charter:

The sponsor and project team typically work together. In practice, often the team prepares the first draft and then discusses with sponsor. For this exercise the project charter is being designed by the team to present to the sponsor in order to secure a contract for the project.

  1. Develop scope overview and business case: This is the “elevator speech” – a half minute summary of the project.
  2. Develop the team operating principles.
  3. Identify Stakeholders. Create a Stakeholder Register with all primary stakeholders.
  4. Provide a project scope statement.
    1. Identify Deliverables and Acceptance Criteria. Use SMART criteria in development of these elements.
    2. Identify risks, assumptions and constraints
  5. Create a detailed WBS with Activity List. Use SMART criteria in creating the WBS.
  6. Provide a Risk Register for identified risks
  8. Create a RACI chart based on your Stakeholder Register.
  9. Provide a preliminary line-item budget.
    1. Include a detailed budget justification narrative explaining how you compiled the budget estimates and why these costs need to be included in the budget.

ASSIGNMENT DETAILS:

As your team prepares the project charter, please attend to the following additional guidelines:

  1. Format of the Project Charter is at the discretion of the project team. Completed Project Charter must be submitted as a single document (Word or PDF). All portions must be legible (inserted charts from Excel must be easily read).
  2. Proofread the document carefully before submission!
  3. Project Charter will be submitted only by the Group Leader or designee.

Project Charter Details

Scenario: The objective of this project is to implement a trial Residency Weekend to be held at a new location for the University of the Cumberlands (UC). The Residency Weekend will follow traditional hours for meetings: Friday 5pm – 10pm, Saturday 8am – 7:30pm and Sunday 8am – 1pm. The project charter will be created to present to the Project Sponsor (Instructor) as part of a bid process. You will be “competing” against other project teams to secure the contract to provide this trial weekend. All facets of a Residency Weekend will need to be covered in the Project Charter to ensure best opportunity for selection of your project.

Project baseline considerations:

  • Where will the Residency Weekend be held? City and site.
    • Why this location? Justify its selection in relation to other current sites. This can be by population densities, regional location, economy, or other consideration.
  • Establish a budget to demonstrate all potential costs have been considered and are included.
  • Source costs from websites (airlines, hotels, convention centers, meeting halls, and any additional services that may be required to implement the project). If no specific costs can be identified then use local tourism or convention bureau websites to get a rough estimate.
  • A list of the major deliverables from the project are thoroughly described.
  • Specific reviews: The Project Charter will be reviewed by the project team and approved.
  • Follow SMART protocol throughout.
  • The final approval will be the Sponsor (course Instructor).

Project Knowns:

  • The current sites for UC Residency Weekends are Northern Kentucky/Cincinnati, Washington, DC/Virginia, Dallas, TX and Seattle, WA.
  • The trial weekend will be conducted September 24-26, 2021.
  • The COVID-19 pandemic has theoretically ended and will not be a contributing factor for this project. This will not be a constraint and should not be considered within the scope of the project.
  • A successful trial weekend will lead to the establishment of a new Residency site.
  • The trial site will need to be easily accessible to transportation options both arriving to the destination and during the weekend.
  • Adequate lodging must be available near the Residency site.
  • There are usually six (6) classes held during a typical Residency Weekend with approximately 300 students, 6 instructors and 3 support staff.
  • Instructors and support staff will need to be provided travel, room and board through the weekend. Instructors could come from anywhere in the continental U.S. so some travel (anything over 500 miles) will need to be scheduled for arrival on Thursday. Less than 500 miles can arrive Friday morning if flights allow arrival by 12 noon local time. Instructors cannot leave the Residency site on Sunday until after 2pm local time.
    • The 3 support staff members will be travelling from the main campus at Williamsburg, KY
    • The instructors will be travelling from:
      • Columbus, OH
      • Philadelphia, PA
      • Charlotte, NC
      • Jacksonville, FL
      • Las Vegas, NV
      • Louisville, KY
  • There is no set budget assigned to the project. The project team will need to create a detailed budget proposal as cost for the weekend will be one of the criteria used for selecting the project team.
  • Students will utilize detailed Internet research to establish potential costs.
  • Constraints: It is important to define any and all constraints on the project or those working on the project.

 
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  1. You are required to produce a distribution centre design to accommodate the following detailed scenario.

Scenario

  • Sector – Retail
  • Operating hours – 2 shifts, 8 hours a day Mon-Fri, 6.30am – 11.30pm
  • Volumes – relatively constant, seasonal 20% peaks in Apr/May and Oct/Nov.
  • Growth – 5% per annum.
  • Design timeline – 5 years
  • Products – 5,000 SKU’s
    • 60% Palletized.
      • Each SKU has 1 pick location and an average 5 replenishment/storage locations.
      • Each pallet is ‘Standard US’ (40 inch x 48 inch) built 48 inches high.
    • 30% Shelving. Each SKU has an average dimension of 12 inch x18 inch x10 inch and an average quantity holding of 20 items, no replenishment locations.
    • 10% Bulk. Each SKU has an average dimension of 5 foot x 6 foot x 8 foot and an average quantity of 4 items, no replenishment locations.
  • Storage:
    • Racking – 5 levels high, 96 inch bay width (2 pallets), and depth is 42 inch with 8 inch gap between back-to-back racking. Assume 200 foot lengths of racking and 13 foot aisle width.
    • Shelving – 10 foot high, 48 inch deep, configurable shelves. Assume 4 foot walkways between back to back shelving units. Assume 50 foot lengths of shelving
  • Office Requirements – 20,000 sq/ft (Management, HR, Clerical, etc.)
  • Ceilings – 40 foot clear
  • Aisle widths – 13 foot
  • Walkway widths – 4 foot

  • Mechanical Handling Equipment:
    • Pump Jacks – 10
    • Single pallet Walkies – 20
    • Double pallet Walkies 10
    • Forklift Trucks – 15
  • Other space considerations:
  • Battery Changing
  • Maintenance
  • Returns/Inspection area
  • Security
  • Janitorial
  • Staff Changing Rooms
  • Washrooms
  • Cafeteria
  • IT
  • Forklift and MHE parking
  • Cardboard compactor
  • Plastic wrap compactor
  • Trash

2.

  1. What is the square footage storage requirements for: Racking, Shelving, and Bulk.
  2. How many square feet does the DC need to be to accommodate peaks and annual growth over the 5 year design timeline; the estimated space requirements for Racking, Shelving, and Bulk should be provided (only consider the actual space for storage, not the walkways and aisles). i.e. what is the expected storage percentage of a typical DC?
  3. A DC plan showing the layout of the DC to scale with racking, shelving, and other requirements clearly shown with some commentary on why they have been allocated that space.
 
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Problem 6-03

Tri-County Utilities, Inc., supplies natural gas to customers in a three-county area. The company purchases natural gas from two companies: Southern Gas and Northwest Gas. Demand forecasts for the coming winter season are as follows: Hamilton County, 400 units; Butler County, 200 units; and Clermont County, 300 units. Contracts to provide the following quantities have been written: Southern Gas, 500 units; and Northwest Gas, 400 units. Distribution costs for the counties vary, depending upon the location of the suppliers. The distribution costs per unit (in thousands of dollars) are as follows:

To
From Hamilton Butler Clermont
Southern Gas 10 20 15
Northwest Gas 12 15 18

  1. Choose the correct network representation of this problem.
    (i) (ii)
    (iii) (iv)

    Model (i)Model (ii)Model (iii)Model (iv)Model (iii)

  2. Develop a linear programming model that can be used to determine the plan that will minimize total distribution costs. If the constant is “1” it must be entered in the box.
    Let xij = amount shipped from supply node i to demand node j.
    Min fill in the blank 2x11 + fill in the blank 3x12 + fill in the blank 4x13 + fill in the blank 5x21 + fill in the blank 6x22 + fill in the blank 7x23
    s.t.
    fill in the blank 8x11 + fill in the blank 9x12 + fill in the blank 10x13 = fill in the blank 11
    fill in the blank 12x21 + fill in the blank 13x22 + fill in the blank 14x23 = fill in the blank 15
    fill in the blank 16x11 + fill in the blank 17x21 = fill in the blank 18
    fill in the blank 19x12 + fill in the blank 20x22 = fill in the blank 21
    fill in the blank 22x13 + fill in the blank 23x23 = fill in the blank 24
    xij = 0 for all i, j
  3. Describe the distribution plan and show the total distribution cost. If your answer is zero enter “0”.
    Amount Cost
    Southern – Hamilton fill in the blank 25 $ fill in the blank 26
    Southern – Butler fill in the blank 27 fill in the blank 28
    Southern – Clermont fill in the blank 29 fill in the blank 30
    Northwest – Hamilton fill in the blank 31 fill in the blank 32
    Northwest – Butler fill in the blank 33 fill in the blank 34
    Northwest – Clermont fill in the blank 35 fill in the blank 36
    Total Cost $ fill in the blank 37
  4. Recent residential and industrial growth in Butler County has the potential for increasing demand by as much as 100 units. Which supplier should Tri-County contract with to supply the additional capacity? If your answer is zero enter “0”.
    Amount Cost
    Southern – Hamilton fill in the blank 38 $ fill in the blank 39
    Southern – Butler fill in the blank 40 fill in the blank 41
    Southern – Clermont fill in the blank 42 fill in the blank 43
    Northwest – Hamilton fill in the blank 44 fill in the blank 45
    Northwest – Butler fill in the blank 46 fill in the blank 47
    Northwest – Clermont fill in the blank 48 fill in the blank 49
    Total Cost $ fill in the blank 50

    From the new solution we see that Tri-County should contract with

    SouthernNorthwestSouthern

    Gas for the additional 100 units.

 
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Problem 6-02 (Algorithmic)

Consider the following network representation of a transportation problem:

The supplies, demands, and transportation costs per unit are shown on the network.

  1. Develop a linear programming model for this problem; be sure to define the variables in your model. If constant is “1”, it must be entered in the box.
    Let xij = amount shipped from supply node i to demand node j.
    Min fill in the blank 1x11 + fill in the blank 2x12 + fill in the blank 3x13 + fill in the blank 4x21 + fill in the blank 5x22 + fill in the blank 6x23
    s.t.
    fill in the blank 7x11 + fill in the blank 8x12 + fill in the blank 9x13 = fill in the blank 10
    fill in the blank 11x21 + fill in the blank 12x22 + fill in the blank 13x23 = fill in the blank 14
    fill in the blank 15x11 + fill in the blank 16x21 = fill in the blank 17
    fill in the blank 18x12 + fill in the blank 19x22 = fill in the blank 20
    fill in the blank 21x13 + fill in the blank 22x23 = fill in the blank 23
    x11, x12, x13, x21, x22, x23 = 0
  2. Solve the linear program to determine the optimal solution. Enter “0” if your answer is zero.
    Quantity Cost
    Jefferson City – Des Moines fill in the blank 24 $ fill in the blank 25
    Jefferson City – Kansas City fill in the blank 26 fill in the blank 27
    Jefferson City – St. Louis fill in the blank 28 fill in the blank 29
    Omaha – Des Moines fill in the blank 30 fill in the blank 31
    Omaha – Kansas City fill in the blank 32 fill in the blank 33
    Omaha – St. Louis fill in the blank 34 fill in the blank 35
    Total Cost
    $ fill in the blank 36
 
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