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Conference Concept Instructions

Create a word document and using the headings below, complete a conference concept paper.

Purpose

Explain briefly what the conference is, what it’s for and who the target attendee is, and how this ties in with the strategic direction and mission of your organization. This is a statement of purpose. Also include a brief concept statement of the conference format, as well as a very rough overview of the program you are imagining.

Type

Explain the type of conference it will be, and why this type of event is the most suitable for your target attendee.

Benefits

Describe the types of benefits and outcomes you expect attendees or others to receive from this conference.

Who, When and Where?

Briefly describe when and where the conference will be, as well as the expected number of attendees. In particular, check the timing of the conference does not clash with any other key events for your organization or for target attendees.

Resources

Describe broadly what resources (facilities, equipment and people) are available or accessible to support the conference (especially which of these may need to be hired, purchased or tasked from another department or part of the organization).

Time

Is there sufficient time for planning and organising the event? In particular, do you have sufficient human resources to ensure you achieve deadlines in the lead-up to the event?

Financials

What are the estimated costs (time, personnel, and resources)? What is the estimated income (money and payments in-kind)? This should not be a detailed budget, just an overview of your estimates for these figures.

Barriers

What barriers could present for this conference? How can any potential barriers be overcome?

Summary

Your final thoughts and comments about the feasibility of running this conference.